Choosing the Right Asset Labelling Technology for Industrial Environments

Modern asset labelling offers several technology options, each with distinct advantages depending on your application. Understanding the differences helps you select the most appropriate solution for your specific environment and requirements.

The most effective asset labels often combine multiple technologies. For example, a label might include a QR code linking to detailed asset records, a barcode for compatibility with existing inventory systems, and printed text for quick visual identification.

When selecting an asset labelling approach, several practical factors should guide your decision. The best choice depends on your specific operational environment and requirements.

Network and Connectivity

Consider what happens when network connectivity is unavailable. Asset management systems that store all data centrally require network access to retrieve asset details. QR and DataMatrix codes can store essential information directly on the label, allowing offline access to critical data. Printed text provides a fail-safe backup, enabling technicians to identify assets visually without any electronic systems.

Security and Access Restrictions

Many secure facilities, including data centres and government installations, have policies restricting certain electronic devices. Standard smartphones and dedicated barcode scanners are typically permitted where more specialised equipment may not be. QR and DataMatrix codes can be read with widely-available devices, offering flexibility across different security environments.

Dense Installation Environments

In environments with many cables or equipment items close together, such as network racks or control panels, quick visual identification becomes essential. Labels with printed text allow engineers to identify specific cables at a glance. Combining printed identification with scannable codes provides the best of both approaches: rapid visual reference with the option for detailed data retrieval when needed.

Whatever technology you choose, the label itself must remain readable for the asset's entire service life. A scannable code or printed text is only useful if the label material and print withstand the operating environment.

Environmental Testing

Industrial labels should be independently tested for the conditions they'll face. Key considerations include UV exposure for outdoor installations, temperature extremes, chemical and oil resistance, and abrasion from handling or cable movement.

For example, Fox-Flo® labels from Silver Fox® have been tested to 8,000 hours of accelerated UV exposure, equivalent to approximately 12-15 years of outdoor stability in Northern European conditions. This level of testing provides confidence that both the printed text and any barcodes or QR codes will remain readable throughout the asset's service life.

Print Quality and Permanence

The printing method and ribbon quality directly affect how long the label remains readable. Thermal transfer printing with high-quality ribbons produces durable prints that resist fading, smudging, and abrasion. The Fox-in-a-Box® system from Silver Fox® uses industrial-grade thermal transfer technology specifically designed for cable and asset labelling, ensuring that both text and codes remain scannable for years.

A successful asset labelling system combines appropriate technology with practical label design and efficient production workflows. Here's how to implement an effective solution.

1. 1

   Define Your Information Requirements

   Determine what data each label needs to contain: asset numbers, installation dates, maintenance codes, or links to digital records. This determines whether you need QR codes, DataMatrix, barcodes, or a combination.

2. 2

   Select Label Materials

   Match label materials to your environment. Indoor equipment may use standard polyester labels, while outdoor or harsh environments require UV-stable, LSZH materials. For asset labels, consider Prolab® Raised Profile or Prolab® Low Profile labels depending on your surface and visibility requirements.

3. 3

   Design Label Layouts

   Include both scannable codes and human-readable text. The Labacus Innovator® software allows you to design labels with QR codes, DataMatrix, barcodes, and custom text layouts, with templates specifically designed for asset labelling applications.

4. 4

   Establish Production Workflow

   Set up efficient label printing, either on-site for flexibility or via a pre-print service for large projects. Silver Fox® offers both options, with the Fox-in-a-Box® system supporting on-demand printing and pre-print services available for high-volume requirements.

Different environments have specific requirements for asset labelling. Here's guidance for common industrial applications.

Data Centres and Network Infrastructure

Data centre environments require rapid identification of cables and equipment during maintenance and troubleshooting. Labels should combine clear printed identification with QR codes linking to asset management systems. For patch panels, Silver Fox® offers Patch Panel Labels designed specifically for high-density identification. As covered in our guide to labelling Ethernet cables and data centres, consistent labelling practices are essential for efficient operations.

Electrical and Control Panels

Panel labelling requires durable identification that remains readable in potentially warm, confined spaces. Prolab® Equipment Labels are laser-printable and tested to 85°C for 1,000 hours, making them suitable for panel environments. Include QR codes linking to circuit documentation for quick access during maintenance.

Outdoor and Harsh Environments

Outdoor installations and harsh industrial environments demand labels with proven UV stability and chemical resistance. Fox-Flo® LSZH labels are specifically designed for these conditions, with independent testing confirming long-term outdoor durability. The combination of durable materials and thermal transfer printing ensures both text and barcodes remain readable.

Rail and Safety-Critical Applications

Rail and other safety-critical environments often require Low Smoke Zero Halogen (LSZH) materials and specific approvals. Fox-Flo® labels comply with LUL1-085 for London Underground installations and meet stringent fire safety requirements. For more on material requirements, see our overview of cable labelling best practices.

How do asset tags work with QR codes?

QR codes on asset tags can store data directly (such as asset numbers and installation dates) or link to external databases containing detailed asset records. When scanned with a smartphone or dedicated scanner, the code either displays the stored information or opens the linked record. The built-in error correction means codes remain readable even if partially damaged or dirty.

How to label assets effectively?

Effective asset labelling combines scannable codes with human-readable text, uses materials matched to the operating environment, and follows consistent placement conventions. Labels should include enough information for immediate identification while linking to more detailed records when needed. Use label design software like Labacus Innovator® to create standardised layouts across your asset portfolio.

What is an asset tag on equipment?

An asset tag is a durable label affixed to equipment for identification and tracking purposes. Asset tags typically display a unique identifier, barcode or QR code, and key information such as the asset owner or installation date. They enable inventory management, maintenance tracking, and audit compliance by providing a consistent way to identify and record information about each piece of equipment.

How to asset tag equipment for best results?

For best results, select label materials appropriate for the equipment's environment, place labels in visible locations that won't be obscured or damaged during normal operation, and use high-quality printing that resists fading. Design labels with both scannable codes and printed text so identification remains possible even without scanning equipment. Establish consistent placement and design standards across all assets.